Privacy Policy

This policy applies only to the actions of Arctic Reflections B.V. and users of this website. It does not extend to any websites that can be accessed from this website, including, but not limited to, any links we may provide to social media or other external websites. 

Effective Date: 15 October 2025 

 At Arctic Reflections B.V. (‘we’, ‘our’, ‘us’), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data, and how we use cookies and similar technologies on https://arcticreflections.earth. 

  1. Information We Collect

 We may collect the following types of information: 

  • Personal data you provide voluntarily, such as your name, email address, or contact details when you fill out forms. 
  • Technical data about your device and browser, such as IP address, browser type, operating system, and pages visited. 
  • Usage data through analytics tools to understand how our website is used and improve it. 

  1. How We Use Your Information

 We use the information we collect for purposes including: 

  • Operating and maintaining our website. 
  • Responding to inquiries and communicating with you. 
  • Improving website functionality and user experience. 
  • Monitoring website performance through analytics. 
  • Complying with legal obligations. 
  • We never sell your personal data to third parties. 

  1. Cookies and Similar Technologies

What are cookies? 

Cookies are small text files stored on your device when you visit a website. They help the websites function, improve your experience, and provide analytics data. 
Types of cookies we use: 

  1. Strictly necessary cookies – required for site functionality (cannot be rejected). 
  2. Analytics and performance cookies – help us understand how users interact with the site. 
  3. Third-party cookies – from services such as Google Analytics, YouTube, or social media embeds. These may track browsing across sites.

Managing cookies 

When you first visit our website, you can choose to accept or reject non-essential cookies via our cookie banner. You can change or withdraw your consent at any time via your browser settings or the cookie settings on our site. 

  1. Sharing Your Information 

We may share your data only with: 

  • Service providers who help us operate the website (e.g., hosting, analytics). 
  • Legal authorities, if required by law. 
  • We ensure that any third parties comply with GDPR and maintain confidentiality and security of your data. 
  1. Data Retention

We retain your personal data only as long as necessary to provide our services, comply with legal obligations, or resolve disputes. Non-identifiable analytics data may be kept for longer periods to analyze website performance trends. 

  1. Data Storage

We store your data on our secure servers in the EU. It may also be stored outside of Europe, with the necessary security measures and appropriate safeguards, such as including specific clauses in the agreed contract with the non-EEA, where it could be viewed by our staff or suppliers. By submitting your personal data, you agree to this. 

  1. Information Protection

We take reasonable technical and organisational measures to prevent the loss, misuse or alteration of your personal information. All personal information is stored securely in accordance with the principles of the General Data Protection Regulation.

  1. Your Rights

Under GDPR, you have the right to: 

  • Access, correct, or delete your personal data. 
  • Withdraw consent for processing personal data or cookies. 
  • Object to processing of your data for marketing or analytics. 
  • Request a copy of your data in a machine-readable format. 
  • To exercise your rights, contact us at info@arcticreflections.earth 

  1. Data Security

 We implement technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure. 

  1. Updates to This Policy

We may update this policy to reflect changes in technology, services, or legal requirements. The latest version will always be posted on our website with the updated effective date. 

  1. Contact Us

For questions about this Privacy Policy: 

Arctic Reflections B.V. 

Paardenmarkt 1 

2611 PA Delft 

The Netherlands 

Email: info@arcticreflections.earth